International Research Publishing Group

Preserving today’s scholarship for tomorrow’s readers — durable, discoverable, and responsibly stewarded.

Open Access
For Reviewers

Contact for preservation queries: contact@irpublishinggroup.com

Digital Preservation Policy — scope & partners

International Research Publishing Group (IRPG) commits to the long-term preservation and public accessibility of the scholarly record we publish. Our preservation strategy combines trusted third-party repositories and internal redundancy to ensure content remains findable, accessible, interoperable, and reusable.

What we preserve

  1. Final published PDF version of articles.
  2. Machine-readable article metadata and full-text.
  3. Supplementary materials, datasets, and code where deposited with repositories.
  4. Publisher metadata deposits (DOI records, license, publication dates).
  5. Preservation metadata (PROV/PREMIS where applicable) and checksums for integrity verification.

Primary preservation partners & venues

  1. Zenodo / Figshare — recommended repositories for datasets, code, and supplementary materials; DOIs assigned where possible. (Authors encouraged to deposit datasets.)
  2. Internet Archive — snapshot preservation of web content and long-term public access to archived materials.
  3. Trusted digital preservation systems — IRPG will seek participation with community preservation infrastructures (e.g., LOCKSS/Portico or comparable services) as partnerships are established to provide independent dark-archive copies and publisher-agnostic redundancy.

Principles

  1. Redundancy: multiple independent copies (publisher servers + external repositories).
  2. Integrity: use of checksums and periodic fixity checks.
  3. Openness: preservation where permitted in open repositories and machine-readable metadata for indexers.
  4. Responsibility: clear assignment of roles — publisher manages metadata and deposits; partners manage repository custody.

Long-term Access & Backups

IRPG implements layered measures to guarantee access in routine and contingency scenarios.

Backup & replication

  1. Daily incremental backups of active production content and metadata.
  2. Weekly full backups stored offsite with geographic separation.
  3. Secured backup retention policy with multiple restore points for a minimum of 10 years (or longer per contractual agreement with partners).
  4. Encrypted storage and access controls to protect integrity and privacy.

Fixity & integrity checks

  1. Automated checksum generation (e.g., SHA-256) at ingest and periodic fixity verification at scheduled intervals.
  2. Any integrity failures trigger alerting, investigation, and restoration from alternate copies.

Format migration & refresh

  1. Monitor file format obsolescence; maintain conversion/migration plans (e.g., to PDF/A, updated XML schemas) to ensure ongoing readability.
  2. Preserve both presentation (PDF/HTML) and structured (JATS/XML) formats to support display and machine harvesting.

Access continuity

  1. Deposit DOIs and metadata on publication to ensure persistent discovery and link resolution.
  2. Maintain public landing pages with links to preserved copies or repository DOIs.
  3. In case of platform outage, preserved copies in partner repositories (Zenodo, Figshare, Internet Archive, LOCKSS/Portico where applicable) provide continued access.

Technical specifications & deliverables

To support indexing and preservation, IRPG prepares and preserves the following deliverables:

Article assets

  1. PDF: final published PDF (PDF/A recommended for long-term preservation).
  2. Supplementary files: datasets, code, large media deposited in repositories with DOIs.

Metadata & identifiers

  1. DOI — assigned for each article and deposited including license_ref, publication date, and ORCID metadata where available.
  2. Preservation metadata — checksums, ingest dates, PREMIS/PROV metadata where feasible.
  3. Machine-readable license statements included in metadata deposits.

File naming & package structure

  • Standardized package naming for archival deposits (e.g., IRPG_JNLID_Vol_Issue_ArticleID.zip) containing PDF, XML, and manifest file with checksums and readme.

Author responsibilities for preservation

Authors help ensure lasting access by following these practical steps:

  1. Submit the final accepted manuscript and production files (editable source, high-resolution figures, supplementary data) as requested during submission and production. (See Submit Manuscript)
  2. Deposit large datasets or code in a recognized public repository (Zenodo, Figshare, domain repositories) and provide repository DOI or accession number in the Data Availability Statement. (See Policies & Statements → Data Availability & Research Data Policy)
  3. Supply permissions for third-party material (figures, images) so these may be preserved and disseminated without legal impediments.
  4. Approve preservation statements and metadata during proof stage to ensure accurate archival records.

Failure to provide necessary files or permissions may limit what can be archived and may delay publication.

Access, requests & take-down

Access to archived material

  1. Public access: preserved items in public repositories (Zenodo, Figshare, Internet Archive) remain accessible per their policies and chosen licenses. Article landing pages will link to preserved copies and repository DOIs. (See Open Access)
  2. Restricted access: if data are deposited under controlled access for privacy or legal reasons, the article will include a clear Data Availability Statement describing access conditions.

Take-down and correction requests

  • Requests for removal, redaction, or correction of preserved content must be submitted to contact@irpublishinggroup.com and will be handled per legal obligations and COPE best practices. Removal is exceptional and follows consultation with authors, institutions, and, where necessary, legal counsel. (See Publication Ethics & Misconduct)

Preservation retrieval

  • Indexers or libraries requesting preservation copies or metadata exports should contact contact@irpublishinggroup.com; IRPG will provide appropriate packages or access per partner agreements and privacy constraints.

Agreements, audits & review

IRPG maintains written agreements with preservation partners and periodically reviews preservation performance.

  1. Partnership agreements define deposit frequency, format requirements, access terms, and responsibilities.
  2. Periodic audits (annual or biannual) of preservation deposits and fixity logs help verify continued integrity.
  3. Policy review — this Archiving & Preservation policy is reviewed annually or when technological/partner changes occur.

Contact & reporting

For preservation enquiries, repository deposits, institutional arrangements, or to report an issue with archived content, contact: contact@irpublishinggroup.com.

For editorial queries related to article content and metadata: editorial@irpublishinggroup.com. (See Contact)

Footer note

IRPG’s archiving and preservation practices ensure that published scholarship remains citable, accessible, and resilient — aligned with indexing and metadata best practices to maximize long-term discoverability.

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